This article covers the changes to a particular bid submission in the Post Tender stage. If you are looking to change the scope of the contract in the Post Tender stage, please see the Negotiations.
The stakeholders can use the Allow Resubmission feature in the cases below:
The stakeholders may want a bidder to correct the submission's errors & omissions
The bidder may have forgotten to submit their bid before the deadline and the stakeholders want to give them a new deadline so that they can submit their bid.
The stakeholders may want to get a last minute quote from a contractor who wasn't part of the original bidding process.
The stakeholders may have added a new bidder in the Post Tender stage.
Or other cases.
Upon reviewing bidders' submissions in the Post Tender stage, the stakeholders may notice that a bidder has made a mistake or has accidentally omitted something. Or alternatively, the bidders may have forgotten to submit their bid. Or perhaps the stakeholders wish to get a last minute quote from a contractor who wasn't part of the original bidding process. All of these scenarios can be addressed through the "Allow Resubmission" feature. Therefore, after a tender closes, any bid can be changed (or submitted for the first time) if the stakeholders request it. By clicking the Allow Resubmission option the stakeholders will give the bidder one-time authority to change their bid and resubmit within a new deadline. The bidder will be notified by email and a message in his/her action box when the stakeholders make this request.
Allow Resubmission-Stakeholder's View
To allow a bidder to resubmit/submit their bid in the Post Tender stage, click the options icon beside that bidder located in the Stakeholders and Bidders section on the Overview page. Enter a new deadline on the 'Allow Bidder to Resubmit Bid' window, checkin the checkbox and click the "Accept" button. By clicking the Accept button, the bidder will receive an email and a message in the action box notifying that they can resubmit their bid within the new deadline. You will see the Resubmission deadline beside the bidder's name after clicking the Accept button. When the deadline passes the bidder won't be able to submit a bid anymore.
When you allow the bidders to submit/resubmit their bid in the Post Tender stage, their submissions will be available after they click the "Submit" button, even if the deadline hasn't passed yet. In other words, they can only submit their bid once by clicking the Submit button. You will receive an email and a message in your action box after the bidders submit/resubmit their bid.
Allow Resubmission-Bidder's View
When the stakeholders allow the bidders to resubmit their bid, the bidders will receive an email and a message in their action box notifying that they can resubmit their bid within the new deadline. The bidders then can modify their bid and submit it before the new deadline.
⚠ As a bidder keep in mind that you can only submit your bid once by clicking the Submit button in the Post Tender stage. After clicking the Submit button, even if the deadline hasn't passed yet, you will no longer can make any changes or resubmit your bid.
Cut your bid review and change order processing from hours to minutes.