4 Ways To Automate Your Construction Admin

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As the construction industry increasingly adopts technology, operational efficiencies are being realized across the value chain. Automating your construction administration is a great first step, and here at ContractComplete, we are ready to help you transition. Automated workflows provide greater efficiency, real-time data, and collaborative working tools. Increase productivity, reduce costs, mitigate risks, and focus your attention on the core aspects of your business. Here are four ways to automate your construction admin.


Rather than manually update a budget, smart estimation tools create project budgets based on historical pricing. This allows you to increase budget accuracy, notice market trends, and save time. Manually compiling historical pricing is time-consuming and vulnerable to human error. Automating your budgeting will automatically compile this data.

With ContractComplete, your pricing database will naturally grow as you award projects to contractors. In addition, after the bid closes, you can instantly assess how your team’s budget did and compare bidder prices to the average or the budget. 

Streamlined Bidding For Unit Price Contracts

Automating bidding processes allows for greater efficiency and fairness. Increase compliant bids, reduce bid leveling time, assess bidder engagement, and provide instant addenda. Automation allows for increased transparency as you can know if bidders have registered, downloaded project files, or acknowledged addenda. Additionally, you can have the option to allow only 100% complete and compliant bids, thus reducing inefficiencies. Lastly, once the bidding process has finished, you can review the bids moments after close. 

Our software automatically generates PDFs and Excel Exports for added convenience. Forget the data entry, and focus on analysis to keep the workflow moving. Here is a podcast with some more information!

RFI’s, Submittals, Change Orders

Manually creating RFIs, Submittals, and Change Orders is a tedious process that is costly and ineffective. Automating this process allows for consistent, clean documents that are organized throughout the project. Additionally, action items can be tracked and projects can be easily kept on schedule. In short, by automating this section of your construction administration, your work can be collaborative, fast, and convenient. ContractComplete takes this a step further with apps available for iOS and Android so that you can stay on top of administrative work in real-time. 

Progress Billing & Payment Certification

Manual billing is inefficient and often results in errors. To prevent overbilling, receive consistent invoices from your contractor, and instant, error-free payment certificates, automating your billing is the best way to go. By having a consistent format, all stakeholders will be able to easily read and understand invoices. Moreover, the automated documents save a significant amount of time and provide key insights that would take hours to pull together from manual billing. In short, centralize your project data and never miss a contractor invoice by automating your billing and payment certification with ContractComplete. 

ContractComplete’s Solution

In conclusion, as the construction industry adopts more tech-savvy practices, we strive to enhance project management through offering fast, streamlined bidding for unit price contracts and automating administrative tasks. Storing your documents online will not only save you time and money but promotes sustainability. Learn more here and avoid being left behind in an industry that is eager to innovate!

Switching Costs

Above all, trying something new is a big investment, and we want to protect your time if you automate your construction admin. Onboarding only takes 30 minutes, and the savings are forever. We strive to make a difference in the way you work and are happy to serve our clients on a daily basis by simplifying and expediting contract processes. But don’t just take our word for it, check out our testimonials here!

Interested In Learning More About ContractComplete?

We would love to hear from you, book a demo here! If you would like to see the change order process in action, we have many demo videos available.

Chloe is a student at Western University who joined ContractComplete for an Intrapreneurship through Venture for Canada. She is currently in her fourth year completing a dual degree with Ivey and Anthropology. Outside of the classroom, you can find her at the dance studio, buying more house plants, or exploring her passion for entrepreneurship.

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